10 Mistakes to Avoid When Choosing Back Office Support
Choosing the right back-office support is a critical decision and is also crucial to the success of your business. While some companies offer basic services, others offer extensive features that save your business time and money.
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Simetrix Solutions10 Mistakes to Avoid When Choosing Back Office SupportSimetrix Solutions10 Mistakes to Avoid When Choosing Back Office SupportSimetrix Solutions10 Mistakes to Avoid When Choosing Back Office Support<iframe src='https://simetrix-solutions.com?action=embed_zoomsounds&type=player&margs=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%3D%3D' style='overflow:hidden; transition: height 0.3s ease-out;' width='100%' height='180' scrolling='no' frameborder='0'></iframe>
- Not communicating well
- Overlooking hidden costs
- Not budgeting for back-office support
- Not asking about training and support
- Not understanding the contract
- Not getting a trial
- Not asking for references
- Choosing the wrong provider
- Not knowing what you need
It’s pretty important to make sure that your back office support is reliable, especially when it comes to your finances. Your hard-earned money deserves to be well-taken care of, and you are worthy to have peace of mind.
That’s why we put together this quick guide to help you avoid the top 10 mistakes when choosing back office support. So, you don’t have to spend hours going through websites, reading reviews, and comparing quotes. We did all that for you. Let’s get started.
Mistakes to Avoid When Choosing Back Office Support
Following are some mistakes to avoid when selecting back office support.
1. Not knowing what you need
A large part of selecting good back-office support is determining what you need. You can begin by asking yourself a few questions like “What does my back office need to do?”
Do I need a system to help me run my business, manage my finances, accounting information, business transactions, clients, etc?
Because if you don’t know your needs and requirements clearly, then you’re going to waste a lot of time, money, and effort on the wrong solution.
2. Choosing the wrong provider
Once you have determined what you need, you can begin to search for a back-office support provider. A reputable provider will have an online presence, so you can read about their services.
Choosing the right provider for your back office support is important because you’re going to be investing a lot of money in it. You must opt for a provider that has the experience, expertise, and the right technology to offer you the right solution for your needs.
3. Not asking for references
It’s always a good idea to ask for references before you choose a provider. Not only does this give you a better idea of what you’re getting into, but it also helps you to find out about the provider’s history and reliability.
You can find some online reviews of the provider’s previous clients, but it’s better to get in touch with them personally.
4. Not getting a trial
If you’re not sure whether the service is right for you, it’s always best to go ahead and sign up for a free trial. This is a great way to try out the provider’s services and features before you commit to a long-term contract.
The biggest mistake that companies make when they try to select a back-office service provider is not getting a trial.
5. Not understanding the contract
One of the major mistakes that businesses make when they choose back-office support is that they don’t understand what the contract actually says.
The contract must clearly define your responsibilities, expectations, and rights. It must also evidently state that you are only responsible for paying for services that are included in the contract.
6. Not asking about security and backup
Many people do not realize that the main goal of back-office support is to protect the company’s financial information.
You need to know how often and for how long your financial information will be backed up. What kind of security the back office support company will provide to your data.
If the provider has a strong track record, and the systems are well-secured, you can rest assured that your system is being properly backed up and that your data is safe and secure to the maximum.
7. Not asking about training and support
It is crucial to select a back-office support partner that can train your staff because this can help them use the software effectively.
He/she must know how your staff will use their back-office software. This includes your accounting software, payroll, and human resource management software.
8. Not budgeting for back-office support
A majority of small businesses that experience problems in the back office do so due to a lack of budgeting for back-office support.
In order to have the best back-office support, you must budget for it. This will ensure that you have the resources for what is necessary and that you are not overspending.
9. Overlooking hidden costs
There are hidden costs in almost every aspect of your business, including back-office support.
It is always advisable to consider these costs as they are the ones that you do not see, but are added to the total cost of your project in the form of licensing, subcontracting, or submitting a quotation without a specific bid.
So it’s recommended that you always take into account these before choosing back office support.
10. Not communicating well
Communication is a key factor in the success of any project. You must be clear and precise when you talk about your requirements and expectations.
Remember that your back-office support team will be talking to your customers every day. If you are unclear about your requirements, they will be unable to provide the right support.
Conclusion
Choosing the right back-office support is important. There are many factors to consider, such as your budget, the services you want, and your goals.
To make the most of your back office support, make sure you find one who has experience with your type of business, and who will be able to help you achieve your goals.
What are your thoughts on choosing the right back-office support? Do you have any questions? Please share your thoughts in the comments below.
